Last week, a client contacted me because they are redesigning their email compliance footer.

They wanted to know exactly what should be included in an email compliance footer. It was a great question. I didn’t know the answer, so I did some research.

First off, the compliance footer isn’t your email signature. It’s the bit that goes underneath. Normally, it’s the part that says things such as:

  • Delete the email if you’re not the intended recipient…

  • Views are solely those of the author…

  • We accept no liability for any damage caused by viruses…

I was already aware that these have no legal standing and are absolutely unnecessary on any email compliance footer.

What I didn’t know is that there is up to a £1,000 fine if the following information is missing from your compliance footer if you run a limited business:

  • Your company’s full registered name

  • The part of the UK where you are registered

  • Your company number

  • And your registered address

So for Kimbley IT, it looks like this:

Kimbley IT Limited | Registered in England & Wales # 07780759 | Registered Office: Kimbley IT Limited, The Moseley Exchange, 149-153 Alcester Road, Birmingham, B13 8JP

And that’s all you actually need in your email compliance footer.

The best way to see what is in your email compliance footer is to send yourself an email to your personal email account and see what appears.

If you’re not seeing the compliance footer, and you’re a Kimbley IT client, we can add it to all your emails via a compliance footer feature built into Google Workspace.

If you want to learn more about this topic, here’s a much more detailed blog post I wrote on compliance footers, based on my research.